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Do you ever look at the clock and wonder where the day went? You spent all this time at work and didn't come close to getting everything done. Tomorrow try something new. Use the Pomodoro Technique to work in focused sprints throughout the day. In Pomodoro Technique Illustrated, Staffan N teberg shows you how to organize your work to accomplish more in less time. There's no need for expensive software or fancy planners. You can get started with nothing more than a piece of paper, a pencil, and a kitchen timer.

You have so much you need to accomplish today. Your list is a mile long and you find yourself getting interrupted every other minute. You'd like to tell everyone to leave you alone, but most of the interruptions are coming from you! You think of a phone call you need to make or a web site you need to check and before you know it you're answering email, checking twitter, and finding a million other things to occupy your time.

You need to focus---really focus.

The Pomodoro Technique puts you back in charge of your day. You'll apply successful techniques from software engineering to identify what you should be doing today and to help you achieve your goals. Your mind won't wander when it is fully engaged in short bursts of focused activity.

Learn to work less and accomplish more using nothing more than paper, pencil, and a simple kitchen timer.

Set the timer and start on your next Pomodoro. When the bell rings take a break. This personal approach to timeboxing is at the core of the Pomodoro technique and this book is filled with advice on how get started and how to tailor it to your own needs.

Staffan Noteberg has 20 years of experience as a freelance software developer, Agile coach, and conference speaker. He lives in Stockholm, Sweden and Istanbul, Turkey. And he's not only focused on his own productivity; he's also passionate about helping all kinds of office people to improve their personal time management.

Foreword by Francesco Cirillo 15
Foreword by Henrik Kniberg 16
1 One Activity at a Time 18
A Cucumber and an Artichoke Meet at a Bar . . . . . . . . . . 19
Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Bus Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
The Tomato-Shaped Timer . . . . . . . . . . . . . . . . . . . . 22
Try It Now: Timeboxed Activity . . . . . . . . . . . . . . . . . . 23
Max, My Father’s Grandfather . . . . . . . . . . . . . . . . . . 24
Why the Pomodoro Technique? . . . . . . . . . . . . . . . . . . 25
Self-Reflection on One Activity at a Time . . . . . . . . . . . . 30
2 Context 31
A Cucumber and an Artichoke Meet at the Zoo . . . . . . . . . 32
The Foundation . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
The Brain Stack . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Brain Performance . . . . . . . . . . . . . . . . . . . . . . . . . 35
Rhythm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Superstition or Focus Enablers? . . . . . . . . . . . . . . . . . 37
Conditioned and Unconditioned Reflexes . . . . . . . . . . . . 38
Left Brain and Right Brain . . . . . . . . . . . . . . . . . . . . 39
Savant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Hyperactivity . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Working Memory . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Association Machine . . . . . . . . . . . . . . . . . . . . . . . . 43
Succession and Duration . . . . . . . . . . . . . . . . . . . . . 44
Dreaming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Absorbing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Food-and-Sleep Clock . . . . . . . . . . . . . . . . . . . . . . . 47
Flow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Arousal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Procrastination . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Heroism and Guilt . . . . . . . . . . . . . . . . . . . . . . . . . 51
Regulatory Process . . . . . . . . . . . . . . . . . . . . . . . . . 52
Thin Slicing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Embrace Change . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Paradox of Choice . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Self-Reflection on Context . . . . . . . . . . . . . . . . . . . . . 56
3 Mechanics 57
A Cucumber and an Artichoke Meet at the Library . . . . . . 58
Learning the Technique . . . . . . . . . . . . . . . . . . . . . . 59
Stages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Deming-Shewhart Cycle . . . . . . . . . . . . . . . . . . . . . . 61
Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Try It Now: Make an Activity Inventory Sheet . . . . . . . . . . 63
Finding the Starting Point . . . . . . . . . . . . . . . . . . . . . 64
Morning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Try It Now: Make a To Do Today Sheet . . . . . . . . . . . . . 66
Commitment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Direct and Immediate Feedback . . . . . . . . . . . . . . . . . 68
Prospective Memory . . . . . . . . . . . . . . . . . . . . . . . . 69
The Now List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Break . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Detach . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Set Break . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Itinerary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Activity Completed . . . . . . . . . . . . . . . . . . . . . . . . . 77
Abstract Time Unit . . . . . . . . . . . . . . . . . . . . . . . . . 78
Recording and Processing . . . . . . . . . . . . . . . . . . . . . 79
Try It Now: Recording . . . . . . . . . . . . . . . . . . . . . . . 80
Kaizen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Right Here, Right Now . . . . . . . . . . . . . . . . . . . . . . . 82
Self-Reflection on Mechanics . . . . . . . . . . . . . . . . . . . 83
4 Interruptions 84
A Cucumber and an Artichoke Speak on the Phone . . . . . . 85
Keeping on Course . . . . . . . . . . . . . . . . . . . . . . . . . 86
Attention Deficit Trait . . . . . . . . . . . . . . . . . . . . . . . 87
Avoid LIFO and BPUF . . . . . . . . . . . . . . . . . . . . . . . 88
Sustainable Pace . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Interruption Strategy . . . . . . . . . . . . . . . . . . . . . . . . 90
Internal Interruptions . . . . . . . . . . . . . . . . . . . . . . . 91
Accept, Record, and Continue . . . . . . . . . . . . . . . . . . . 92
Inverting Dependency . . . . . . . . . . . . . . . . . . . . . . . 93
It’s Atomic . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Constant Internal Interruptions . . . . . . . . . . . . . . . . . 95
External Interruptions . . . . . . . . . . . . . . . . . . . . . . . 96
Protect the Pomodoro . . . . . . . . . . . . . . . . . . . . . . . . 97
Visualize and Then Intensify . . . . . . . . . . . . . . . . . . . 98
Void . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
External Interruptions Strategy . . . . . . . . . . . . . . . . . . 100
Interruption Notation . . . . . . . . . . . . . . . . . . . . . . . . 101
Aware of the Extent . . . . . . . . . . . . . . . . . . . . . . . . . 102
Self-Reflection on Interruptions . . . . . . . . . . . . . . . . . . 103
5 Estimate 104
A Cucumber and an Artichoke Meet at the Races . . . . . . . 105
Measurements and Guesses . . . . . . . . . . . . . . . . . . . 106
Estimates on Your Activity Inventory Sheet . . . . . . . . . . . 107
Wisdom of Crowds . . . . . . . . . . . . . . . . . . . . . . . . . 108
Activity Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
Choose . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Quantitative Estimate Error . . . . . . . . . . . . . . . . . . . . 111
Yesterday’s Weather . . . . . . . . . . . . . . . . . . . . . . . . 112
Estimates on Records Sheet . . . . . . . . . . . . . . . . . . . . 113
Drum-Buffer-Rope . . . . . . . . . . . . . . . . . . . . . . . . . 114
Self-Reflection on Estimate . . . . . . . . . . . . . . . . . . . . 115
6 Adapt 116
A Cucumber and an Artichoke Meet at the Movie Theater . . 117
Tweaking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Simple Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Index Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Administrative Pomodoro . . . . . . . . . . . . . . . . . . . . . 121
Sound and Shape . . . . . . . . . . . . . . . . . . . . . . . . . . 122
Length of Pomodori . . . . . . . . . . . . . . . . . . . . . . . . . 123
Length of Breaks . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Progress Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Priority Tournament . . . . . . . . . . . . . . . . . . . . . . . . 126
Inbox to Zero . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127
Repeated Reviews . . . . . . . . . . . . . . . . . . . . . . . . . . 128
Daily Mind Map . . . . . . . . . . . . . . . . . . . . . . . . . . . 129
Prescriptive and Adaptive . . . . . . . . . . . . . . . . . . . . . 130
Ring Disquiet . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131
Self-Reflection on Adapt . . . . . . . . . . . . . . . . . . . . . . 132
7 Team 133
A Cucumber and an Artichoke Meet in the Conference Room 134
Working with Others . . . . . . . . . . . . . . . . . . . . . . . . 135
Timeboxed Meetings . . . . . . . . . . . . . . . . . . . . . . . . 136
Tracking Meetings . . . . . . . . . . . . . . . . . . . . . . . . . 137
Pair Work Rhythm . . . . . . . . . . . . . . . . . . . . . . . . . 138
Authorizing Pomodoro Start . . . . . . . . . . . . . . . . . . . . 139
Pair Pomodoro Length . . . . . . . . . . . . . . . . . . . . . . . 140
Split a Pair Temporarily . . . . . . . . . . . . . . . . . . . . . . 141
Tracking Pair Work . . . . . . . . . . . . . . . . . . . . . . . . . 142
Team Culture . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143
Self-Reflection on Team . . . . . . . . . . . . . . . . . . . . . . 144
A Process Map 145
B Resources 146
C Afterword 147
Myself . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147
Acknowledgments . . . . . . . . . . . . . . . . . . . . . . . . . . 148
Colophon . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149
D Bibliography 150
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